High School Field Trip Waivers & Payments

High School Field Trips

350 students. 12 chaperones. One link.

SignPayGo replaces the stack of unsigned waivers, the spreadsheet of who owes what, and the morning-of chaos with a single link that handles everything — signatures, payments, and emergency info.

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🏫 Public High Schools 📚 Charter Schools 🎓 Prep Schools 🏛️ School Districts

What changes when you drop the paper

High school trips are bigger, costlier, and involve more liability. Here’s what the process looks like today versus with SignPayGo.

Without SignPayGo
Paper waivers & manual tracking
  • ✕ Print 350 waiver packets, hope they come back
  • ✕ Collect cash, checks, and Venmo in parallel
  • ✕ Manually cross-reference payment against roster
  • ✕ Chase 40+ unsigned slips the week before the trip
  • ✕ Scramble for emergency contacts on the bus
  • ✕ Liability if a waiver is lost or incomplete
vs
With SignPayGo
One link handles it all
  • ✓ Send a single link — parents sign from their phone
  • ✓ Payment collected at signing — cards, Apple Pay, Google Pay
  • ✓ Dashboard shows who’s signed, paid, and cleared in real time
  • ✓ Auto-reminders at 1, 3, and 7 days — no manual follow-up
  • ✓ Emergency info and medical notes stored digitally, accessible on-trip
  • ✓ Every signed waiver timestamped and stored securely
What You Get

Built for the scale and stakes of high school trips

Liability waivers that hold up

Use our vetted waiver templates or paste your district’s own language. Every signature is timestamped, tied to a parent’s identity, and stored with a full audit trail. No more missing forms or questions about who signed what.

Waiver Audit Log
Sarah Mitchell ✓ Signed 4/10
David Okonkwo ✓ Signed 4/11
Jennifer Park ⏳ Reminded
Carlos Ruiz ✓ Signed 4/11

Payments reconciled before the bus leaves

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Stop juggling Venmo screenshots, checks stapled to forms, and “I’ll pay tomorrow” promises. Fees are collected the moment a parent signs — by card, Apple Pay, or Google Pay. Your dashboard shows exactly who’s paid and who hasn’t.

Payment Status — DC Trip
AP History (Period 2) $2,850 of $3,000
AP History (Period 4) $2,700 of $2,700
AP Gov (Period 6) $1,950 of $2,400
Total Collected $7,500 / $8,100

Emergency info at your fingertips — not in a filing cabinet

When a student has an allergic reaction two hours from school, you need their emergency contacts and medical notes now — not in a manila folder back in the main office. Every student’s info is stored digitally and accessible from any phone.

Emergency Info — Ethan Rivera
Parent Maria Rivera
Phone (512) 555-0147
Allergy Tree nuts — EpiPen in bag
Medication Albuterol inhaler as needed
3 min
Average time for a parent to sign & pay
92%
Completion rate within 48 hours
0
Paper forms to print, collect, or store
24/7
Digital access to waivers & emergency info
“

We took 280 juniors to DC last spring. In previous years that meant a month of chasing signatures and a shoebox full of checks. With SignPayGo, every waiver was signed and every payment was collected before spring break ended. I finally got to focus on the itinerary instead of the inbox.

MR
Michael Reeves
AP History Teacher & Trip Coordinator · Westfield High School, VA
Common Questions

Everything trip coordinators ask us

Yes. You can paste your district’s exact liability language into our waiver builder, or start from one of our templates and customize it. Either way, the signed document is timestamped and stored with a full audit trail.
You can set individual students to a reduced fee or $0 before sending. Their parent still completes the waiver and emergency info — they just skip the payment step. It’s handled quietly so no student is singled out.
Yes. You can invite co-organizers to view and manage the same event. Each teacher sees the real-time dashboard — who’s signed, who’s paid, and who needs a reminder — without needing to share a spreadsheet back and forth.
No. Parents receive a link via email or text. They open it in their phone’s browser, sign the waiver, fill in emergency info, and pay — all in one flow. No app download, no account creation.
Log into your SignPayGo dashboard from any phone or tablet. Every student’s emergency contacts, medical notes, allergies, and medications are searchable and available offline once loaded — no need for cell service on the road.
Credit cards, debit cards, Apple Pay, and Google Pay. Payments are processed securely through Stripe. You can also set up deposit-based payments — for example, $50 now and the rest 30 days before departure.

Your next field trip, handled in one link

SignPayGo is in early access. Join the waitlist and be among the first high schools to ditch the paperwork for good.

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